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THE ITALIAN CANADIAN CLUB OF BURLINGTON
CONSTITUTION.
REVISED March, 2009


(see Amendment)  


ARTICLE 1
NAME

The name of the Corporation shall be the Italian Canadian Club of Burlington.

ARTICLE 2
MISSION STATEMENT

The purpose of the Italian Canadian Club of Burlington shall be to promote cultural, charitable and social activities within the community.

ARTICLE 3
HEAD OFFICE

The Head office of the Corporation shall be in the city of Burlington, Province of Ontario.

ARTICLE 4
GOVERNMENT

1) The Government shall consist of an Executive Committee and General Membership.
2) The Executive shall consist of: a) Six (6) Officers
    b) A minimum of five (5) elected members

ARTICLE 5
OFFICERS

The Officers shall consist of:
1. President
2. Past president
3. Vice-president
4. Secretary
5. Treasurer
6. Public Relations Officer

ARTICLE 6
NOMINATION

In order for the election of the Officers to be ratified, the members nominated must be over 18 years of age, in good standing, and undergo a security check.

ARTICLE 7
REMOVAL

1) Any officer or committee member may be removed from his or her responsibility before the term of office is expired, if two-thirds of a majority vote by the executive is approved, provided that prior notice specifying the intention to pass such resolution had been given.
2) Any officer attending less than eighty percent (80%) of the meetings may be removed from his or her responsibilities, before the term of office expires, by two-thirds majority vote by the executive, unless the officer in question can show good cause.

ARTICLE 8
VACANCIES ON THE EXECUTIVE

Vacancies on the Executive, however caused, may, so long as a quorum of officers and committee members remain in office, be filled by the Executive from among the members of the Corporation.

ARTICLE 9
QUORUM AND MEETINGS OF THE EXECUTIVE

1) A majority of the Executive members shall form a quorum for the transaction of business. (A majority is fifty percent (50%) plus one (1).)
2) Any two members of the Executive may require the President to call a meeting of the Executive.
3) The President is required to give at least five (5) days notice prior to the meetings.
4) The Executive may consider or transact any business either special or general at any Executive meeting.

ARTICLE 10
VOTING OF THE EXECUTIVE

1) All members of the executive have one (1) vote
2) Questions arising at any meetings of the Executive shall be decided by a majority of votes.
3) In case of an equality of votes, the President shall reopen discussion and a second vote shall then be taken until a majority is reached.
4) All votes at any meetings shall be by show of hands unless a secret ballot is demanded by any Executive member.

ARTICLE 11
POWERS OF THE EXECUTIVE

1) The executive members may administer the affairs of the Corporation in all things and make or cause to be made for the Corporation in its name any kind of contract which the Corporation may lawfully enter into and may exercise all such other powers and do all such other acts and things as the Corporation is by its charter or otherwise authorized to exercise and do.
2) Without in any way derogating from the foregoing, the Executive members are expressly empowered, from time to time, after approval by the general membership to purchase, lease, or otherwise acquire, alienate, sell, exchange or otherwise dispose of shares, stocks, warrants, options and other property, movable or immovable, real or personal or any right or interest therein owned by the Corporation, for such consideration and upon such terms and conditions as they may deem advisable.

ARTICLE 12
REMUNERATION OF EXECUTIVE MEMBERS

The executive members shall receive no remuneration for acting as such.

ARTICLE 13
DUTIES OF THE EXECUTIVE MEMBERS

1) The President:
a) The President shall, when present, preside at all general and executive meetings.
b) The President shall also be charged with the general management and supervision of the affairs and operations of the Corporation.
c) The President shall sign membership certificates.
d) The President is an ex-officio member of all committees.

2) The Vice-President:
During the absence or inability of the President, his duties and powers are exercised by the Vice-President.

3) The Past President:
The past President shall serve as an advisor to the executive and may take on other responsibilities as assigned by the President.

4) The Secretary:
a) The Secretary shall attend all general and executive meetings and record all facts and minutes of all proceedings in the books kept for that purpose.
b) The Secretary shall give all notices required to be given to members.
c) The Secretary shall be the custodian of all books, papers, records, correspondence, contracts and other documents
belonging to the Corporation, which he or she shall deliver up only when authorized by a resolution by the Executive.

5) The Treasurer:
a) The Treasurer shall keep full and accurate accounts of all receipts and disbursements of the Corporation in proper books of account and shall deposit all monies and other valuable effects in the name and to the credit of the Corporation in such bank or banks as may, from time to time, be designated by members of the Executive.
b) The Treasurer shall disburse the funds of the Corporation under the direction of the Executive taking proper vouchers therefore, and shall render to the Executive an account of all transactions as Treasurer of the financial position of the Corporation.

6) The Public Relations Officer:
The Public Relations Officer shall communicate with the media, charities, and other groups as deemed necessary by the Executive.

7) The Committee:
The duties of the five (5) (minimum) Committee members on the Executive shall be such as the terms of their engagement call for or as required by the President.

ARTICLE 14
EXECUTION OF DOCUMENTS

1) Deeds, transfers, licenses, contracts, and engagements on behalf of the Corporation shall be signed by the President and the Treasurer.
2) Contracts in the ordinary course of the Corporation's operations may be entered into on behalf of the Corporation by the President, Vice-President, Treasurer, or any person authorized by the Executive.

ARTICLE 15
BOOKS AND RECORDS

The Executive Committee shall see that all necessary books and records of the Corporation required by the By-Laws of the Corporation or by any applicable statute or law are regularly and properly kept.

ARTICLE 16
GENERAL MEMBERSHIP

1) Membership shall consist of all applicants above the age of 18 approved by the Executive.
2) Membership cards, when issued, will not be transferable, except in the event of death of the member.
It may then be transferred only to any member of the deceased's immediate family over 18 years of age.
3) Full voting rights shall be extended to all paid members 18 years of age and over.
4) Individual student membership shall be free to all students 18-25 years of age attending school full time.
5) Honorary (non-voting) membership may be awarded to any person designated by the Executive.
6) Any members may be expelled from the Corporation by a majority vote of the entire Executive.
Prior to taking such action, the member shall have a right to a private hearing before the entire Executive.
The expelled member has the right to appeal the decision in writing to the entire executive within 30 days.

ARTICLE 17
DUES

1) Dues are payable by the General Membership as determined yearly by a unanimous vote of the Executive.
2) The Corporation shall not refund dues paid for any reason.
3) Dues are assessed on a twelve (12) month basis.

ARTICLE 18
QUORUM OF MEMBERS

Fifteen (15) members shall constitute a quorum to transact business at a general meeting.

ARTICLE 19
VOTING OF MEMBERS

1) Each member in good standing shall be entitled to one vote on each question arising at any special or general meeting of the members.
2) Every question shall be decided by a show of hands unless a secret ballot is demanded by any member. Declaration by the President to be
entered into the minutes of the meeting is proof of the votes accorded in favour or against such resolution.

ARTICLE 20
FINANCIAL YEAR

The fiscal year of the Corporation shall terminate on the 31st day of December in each year.

ARTICLE 21
ELECTION PROCEDURES

1) The Chairman of the elections meeting, as appointed by the President, will solicit names from the floor, at a general meeting of the membership, for the positions of President, Vice- President and Committee Members.
2) The nominees will be asked to accept or pass.
3) In the event that more than one nominee accepts a position, the membership will vote by a show of hands, to elect the officer or committee member.
4) The positions of Secretary, Treasurer, and Public Relations Officer will be filled by the elected President at the first meeting of the Executive, by a majority vote of the Executive.

ARTICLE 22
PAYMENT AUTHORITY

Any cheque issued by the Treasurer must be co-signed by the President.


Dated the 26th day of March, 2009.




President: Mario Tattoni

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Secretary: Diane Schincariol

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